Systematisation is the best method to grow your business and help to create sustainable growth. Incorporating processes into your company will give everyone a clear idea on what they should do, allowing them step out of managerial and tactical posts and deliver tangible results, while holding themselves responsible. This requires a system that lets you to document the ‘rules of your company’s rules so that routine tasks can take care of themselves and free time for more important tasks. A management system for your company is designed to achieve this purpose.
A company management system aims to establish a policy along with procedures and guidelines which ensure that all functions of an organization are carried out in accordance with best practice. These are designed to help achieve a variety of corporate objectives including improving efficiency of operations, financial success, client relationships, product quality, environmental performance, worker safety and compliance with the law.
They are usually based on the PDCA cycle, and involve creating systems that record, review, and implement improvements to current practices in a coordinated manner. Some of these are also designed to comply with the requirements of a specific standard, such as ISO 9001 for quality management, ISO 14001 for sustainability or ISO 27001 for information security.
A successful company management system must be easy to use and be accessible to staff across the business. This could take the form of a simple application that allows anyone to edit and share new high-quality documents or workflows, or simply making a business flow map available via intranet. Whatever method is chosen it is vital that the system can be quickly updated this so that it always reflect the current practices of the business. This reduces the chance of it becoming outdated, a situation which is a common occurrence with more formalized manuals and software programs that require specialist knowledge to maintain.